IT Support is now OnLine – Join Zoom Meeting ID: Ask2Lit or (416-736-5588) 8:30AM-4:30PM (M-F) or send and email to Ask2Lit@lassonde.yorku.ca
Zoombombing – What can you do to further protect yourself?
Your one stop shop for moving your classes online.
We are here to support you with migrating your resources and teaching methods.
Zoombombing – What can you do to further protect yourself?
To quickly get your transition underway, we suggest taking the following steps. The Lassonde Team is here to support you by answering your questions and providing support for your online course delivery.
Lassonde suggests these strategies when planning for various tasks related to teaching online in an emergency situation. The Lassonde Team provides technical solutions and supports to your teaching tasks.
Lassonde IT supports your online teaching through software, hardware, studio space, and staff assistance. Contact us for support or ask us about choosing the technology that works for you and your students.
Lassonde Learn Team has put together training resources to help you Get On-Line Fast (GOLF).
Upload your lecture slides and any other notes or materials you have to your Moodle and or Echo360 site.
Record your voice or video over your normal lecture slides using Echo360 Universal Capture Software and upload to your course in Echo360.
Conduct a (shorter) remote lecture to your students, and record it for those not able to virtually attend using Zoom and upload to Echo360.
Create a series of short modules in Moodle instead of a longer lecture (max 10 mins each), using slides, video and other open access resources using Echo360, YouTube and other platforms.
Curate 3rd party videos, content and other open access resources for students to use.
Provide students questions and annotated answer sheets (explaining the thinking behind the answers) on Moodle to work though by themselves.
Provide students questions with videos of you working through the solutions, captured using Echo360.
Conduct a remote tutorial to your students, and record it for those not able to virtually attend using Echo360 or Zoom.
Create online quizzes in Moodle for your students – use multiple choice answers to provide instant feedback.
Set up discussion boards on Moodle to support student interaction with you and each other. Encourage screenshots of student work to discuss as well as text based discussions and responses. Monitor these boards regularly.
Encourage students to continue to support each other work together through student-selected social media programs
Virtual Office Hours – Host remote online discussions for students to ask questions using zoom, and record these sessions with Echo360.
Step 1. Record your lecture at your office, home or Lassonde Studio using Echo360 Universal Capture software.
Step 2. Upload your lecture slides (if any) to Echo360 Class, add polls and other activities.
Step 3. Review Q&A and confusion marked slides and student engagement analytics.
Step 4. Record and upload any supplemental material.
Step 1. Start your pre-scheduled Zoom Meeting.
Step 2. Click the Record button to start recording of session. (to make it available in Echo360 for students who missed the class or rewind the class experience and engagement.)
Step 3. Click Share Screen button and select the screen you want to share like , the Desktop, Whiteboard or an individual application.
Step 4. Upon completion of class, End meeting and wait until the recording is saved.
Step 5. Upload recording to Echo360 for students to Rewind Class and engage in Q&A.
Zoombombing is when an unauthorized person or stranger joins a Zoom meeting/chat session and cause disorder by saying offensive things and even photobombing your meeting by sharing inappropriate images.
As the meeting creator and host, you have access to settings and features you can use to further protect yourself and your meeting participants from Zoombombing. Here’s a quick list of recommendations:
Please let us know if you would like assistance with following these recommendations, or have other questions about the Zoom service. We’re happy to help in any way we can.
Ensure you have already connected to campus VPN.
When entering your Passport York credentials, if you are unable to log in after filling in your username and password, try putting YORKU\ in front of your username and login again.
Everyone has access to MATLAB Online, MATLAB Drive, MATLAB Mobile, and MATLAB Grader, all cloud based tools for instruction.
MATLAB Online – https://www.mathworks.com/products/matlab-online.html
All of these can be accessed via your MathWorks/York Portal here:
If you are unfamiliar with MATLAB Online, this short Onramp (Teaching with MATLAB) will help you get up to speed on using these resources: https://www.mathworks.com/learn/teaching-with-matlab.html
In the event that routine work or academic functions are disrupted due to prolonged campus or building closures, you may find it necessary to work from off campus. We provide a variety of services to connect you with colleagues and students remotely so that work can continue uninterrupted.
In preparation, you should make sure you have tested your access to the following equipment at home:
From HR – Talent Acquisition & Development – The Employee’s Guide to Working Remotely is a collection of learning resources for employees working remotely and collaborating with their teams virtually.
Talent Acquisition & Development, in collaboration with University Information Technology, is hosting two webinars on technologies for remote work: one on Zoom video conferencing, and one on Microsoft Teams & OneDrive for teamwork and file sharing. Each session will be offered multiple times, and no registration is required.
Microsoft Teams combines modern online meeting technology with persistent chat (similar to Slack), file storage, and collaboration. The full functionality of teams is available to faculty and staff, but anyone you invite can join a Teams meeting. To get started you can log in to Microsoft Teams from your web browser or download the Teams app from Microsoft.
Did you know that you can answer your desk phone from your cell phone or even your home computer? With our remote phone options, you will be able to send and receive all the calls that you would normally make or take on your desk phone from anywhere!
There are a few different ways you can access your desk phone’s calls and voicemail from home. We recommend using the mobile app if you can, it’s the easiest to set up and use.
Before you begin
You will need to submit a remote desk phone activation request. Once you’ve submitted your request, our wonderful Telecom team will send you your username and password which you can use to set up remote access to your desk phone.
These instructions are for York Faculty and Staff to use their personal desk phones remotely. If you are part of a call centre, please contact email@example.com.
More Info: http://computing.yorku.ca/offcampus/
Due to current capacity limitations, please only connect to the VPN when using a service that requires VPN and be sure to disconnect from the VPN when you are no longer using that service.
Please note that most YorkU and cloud resources, such as Office 365, SmartBuy, HRSelfService, eReports don’t require the use of VPN.
Services that do require the use of VPN include: Shared drives, and to connect remotely to an on campus computer using RDP for Windows or ARD/VNC for Apple.
Please use https://myapps.yorku.ca to access most of the services as well as shared drive files without VPN.
YorkU’s Virtual Private Network (VPN) creates a “tunnel” between your computer and the campus network that identifies you as a member of the York University community when you are not connected directly to the campus network, allowing you access to restricted networked resources. Most YorkU and cloud resources don’t require connecting to the VPN. If you need to access resources that require connecting to VPN, please visit https://vpn.yorku.ca for installing the VPN on your computer.
When you save your files in YorkU OneDrive for Business, you can always access the latest version of your files no matter where you’re located as long as you’re connected to the internet.
Optimize working remotely, whether you’re new to remote work or not, and whether you’re leading a team or part of a team involving distributed team members. Discover how to be productive and stay connected when working from home or other remote environments.
Learning path details
When using the rooms, check the following to make sure that your recording/lecture are captured correctly:
After making all of these changes, make sure that your video is still visible in the preview window after you close the settings window.